Deleting or Reversing a Transaction
Article ID: 2024713 Last updated: 1 June 2017
Sometimes you may need to delete or reverse a transaction. Deleting a transaction will remove it completely from your company file, just as if it had never been there, while reversing a transaction leaves the original transaction in the file and records a new 'reversal' entry.
Ensure you take a backup of your company file prior to making deletions or reversals.
Note! If you wish to keep a record of changes, edits and deletions in your company file, go to Setup> Preferences> Security and tick the option to Use Audit Trail Tracking [System Wide]. An Audit Trail Report of changes to your transactions can later be run from the Accounts> Audit Trail section of the Index To Reports.
Deleting a transaction consists of 3 basic steps:
Step 1 - Set your Security Preference
The ability to reverse or delete transactions is primarily determined by a Security Preference.
At the top of your screen, click Setup> Preferences and select the Security tab.
If you prefer that you only wish to reverse transactions, tick Transactions Can’t be Changed; They Must be Reversed [System-wide]. Alternatively, untick this option if you want to be able to delete or edit transactions.
Step 2 - Find the transaction you wish to delete or reverse
If you do not already know where your transaction is:
1. At the bottom of AccountEdge's main menu, click Find and select the Accounts tab.
3. In the Search by field, select All Accounts.
3. In the Dated From and Dated To field, select the date range you are interest in (this can be restricted to single days, if need be).
4. Press the [Tab] key on your keyboard to display the search results.
5. Once you have found your transaction, click the small zoom arrow to the left side of the transaction to view its contents.
Step 3 - Delete/Reverse the transaction
With the contents of your transaction displayed to you, click Edit at the top of your screen and then Delete (or Erase) Transaction or Reverse Transaction, as determined by your security preference setting.
Why can't I delete or erase my transaction?
Click here for information about why you cannot delete or edit a transaction.
Disclaimer: This information is of a generic nature. For specific advice regarding your particular circumstances please seek assistance from your Accountant, HM Revenue & Customs or your IT Consultant as appropriate.